How to Convert Scanned Invoice PDF to Excel

Extract structured data from scanned invoices! Convert PDF images to editable Excel spreadsheets with accurate OCR.

Understanding Scanned Invoice OCR

Scanned invoices are essentially images embedded in PDF format. Unlike text-based PDFs, scanned documents require Optical Character Recognition (OCR) technology to extract editable text and data.

Modern OCR can identifyinvoice elements including vendor names, dates, line items, quantities, prices, and totals - converting image-based invoices into structured Excel data.

What Data Can Be Extracted

OCR technology can extract various invoice elements:

• Vendor information - Company name, address, contact details
• Invoice metadata - Invoice number, date, due date
• Line items - Description, quantity, unit price, total
• Tax information - Tax rate, tax amount, subtotals
• Payment details - Account numbers, payment terms

How to Convert Scanned Invoice to Excel

Follow these steps to convert scanned invoices to Excel:

1. Open your scanned invoice in PDFLocally
2. Select "OCR Recognition" from the menu
3. Choose "Invoice" as the document type
4. Review extracted data for accuracy
5. Select "Export to Excel" format
6. Download your Excel spreadsheet

"We automated our accounts payable by converting all scanned invoices to Excel. The OCR extracts line items with 98% accuracy."

OCR Accuracy Comparison

Method	Accuracy	Speed	Table Structure
PDFLocally OCR	98%	Fast	Excellent
Adobe Acrobat	95%	Medium	Good
Online OCR	85%	Slow	Fair
Manual entry	100%	Slow	N/A

Batch Processing Multiple Invoices

For processing multiple invoices, use batch OCR:

# Batch invoice to Excel
pdflocally batch-ocr --type invoice --format xlsx --output ./invoices/
Process 100+ invoices automatically

This processes entire folders of invoices, extracting all data to a single Excel file or individual spreadsheets per invoice.